MANUAL PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT NO.2 OF 2000 ("the Act") FOR SHANGRI-LA ACADEMY.
Shangri-la Academy is a combined private school established to provide education to Learners in accordance with the conditions and regulations as established by the Gauteng Education Department (GDE) and the Independent School's Association of South Africa (ISASA).
|Name of Body:||Shangri-la Academy|
|Physical Address:||17 Fiskaal Street
|Postal Address:||P.O. Box 10860
|Head of Body:||Mr. M. Kruger – Headmaster|
|Telephone No:||011 391 1419|
|Fax No:||011 972 3221|
A guide on how to use the Act s to be compiled by the Human Rights Commission in terms of section 10 of the Act by no later than August 2003. Any queries should be directed to:
The South African Human Rights Commission
PAIA Unit, The Research and Documentation Department
|Postal Address:||Private Bag 2700
|Telephone:||+27 11 484 8300|
|Fax:||+27 11 484 0582|
Certain requesters will be given access to the following records without having to request them in terms of the Act:
Academic Progress Reports (only legal guardians whose accounts are up to date)
Transfer Cards (only legal guardians whose accounts are up to date)
Code of Conduct (only registered Learners or their legal guardians)
Account Statements (only registered legal guardians)
Schedule of fees
Records are kept in accordance with such other legislation as is applicable to Shangri-La Academy, which includes but is not limited to, the following legislation:
|Companies Act 61 of 1973||Basic Conditions of Employment Act 75 of 1997|
|Income Tax Act 58 of 1962||Employment Equity Act 55 of 1998|
|Unemployment Insurance Act 63 of 2001||Skills development Act 9 of 1999|
|Value Added Tax Act of 1991||Education Act|
|Compensation for Occupational Injuries and Diseases
Act 130 of 1993
|Occupational Health and Safety Act 85 of 1993|
|Occupational Health and Safety Act 85 of 1993||Independent Examination Board Policy|
|Labour Relations Act 66 of 1995|
A: Records that may be Requested
- Operation Information
School Fees structure. Minutes of Phase Meetings for current year. Enrolment forms. Financial Records for the past five years. Prospectus. Auditors statements for the past five years. Profiles on each Learner. Attendance Register – Staff Staff Employment files. Attendance Register – Learners Reports on Learners. Vehicle licenses School Policy. GDE Registration Minutes of the Board of Governors Meetings. Zoning Application Minutes of Staff Meetings for current year. Building Plans
Newsletters for current year.
Correspondence with Parents
Shangri-La Academy's Website is www.shangri-laacademy.co.za and is accessible to anyone who has internet access
The Website contains various categories of information relating to the company.
- Other Sources of Information
Pupil and Parent personal information as per Administration Computer Program.
B: The Request Procedures
- Form of request
- The Requester must use the prescribed form to make the request for access to a record. This must be made to the head of a private body. The request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
- The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required and specify a postal address or fax number in the Republic. The requester should also indicate if, in addition to a written reply, any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c) and (e)].
- The requester must identify the right that is sought to be exercised or protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s53(2)(d)].
- If a request is made on behalf of another person, the requester must submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s53(2)(f)].
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester must pay the required request fee
- The head of the private body must by notice require the requester (other than a personal requester) to pay the prescribed request fee (if any) before further processing the request [s54(1)].
- The fee that a requester must pay to a private body is R50-00. The requester may lodge an application to the court against the tender or payment of the request fee [s54(3)(b)].
- After the head of the private body has made a decision on the request, the requester must be notified in the required form.
- If the request is granted then a further access fee must be paid for reproduction and for search and preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s54(6)].
The Minister of Justice and Constitutional Development has not made any regulations in this regard.
This manual is available for inspection by the general public upon request, during office hours and is free of charge, at the offices of Shangri-La Academy. Copies may also be requested from the South African Human Rights Commission and the Government Gazette. The manual is also published on Shangri-La Academy's Website referred to above.
The following forms and fee structure in respect of Shangri-La Academy are as follows:
Request for access to record of private Body – FORM C
Fees as stipulated in respect of private bodies – PART iii
These documents are available free of charge at the Website of the Department of Justice and Constitutional Development (www.doj.gov.za) under the "regulations" section.